September 2, 2019

This document explains how to set up the physical parts of the printer. Complete these steps before you install the printer software on your computer.

If you have already set up the printer hardware and you need software installation help, see the Links to software installation instructions section at the end of this document.

This document includes the following steps to set up the printer:

Unpack the printer

  1. Select a site to place the printer that meets the following specifications:
    • A sturdy work surface, well-ventilated area, and away from direct sunlight
    • Temperature range: 15° – 30° C (59° – 86° F)
    • Humidity range: 10% – 80%

CAUTION: 

The printer weighs 116.3 kg (256.5 lb.). HP recommends that four people move the printer.

  1. Take the HP printer out of the box, and then remove the packaging material. Verify that the contents match this illustration.

NOTE: 

HP recommends recycling packing materials whenever possible.

Figure : Contents of the box

  1. Remove the orange shipping tape and foam protector.

Figure : Remove the shipping tape and foam protector

  1. Open the document feeder, and then remove the foam protectors and remaining orange shipping tape.

Figure : Remove the foam protectors and remaining shipping tape

  1. Open Tray 2, and then remove the tray shipping lock.

Figure : Remove the tray shipping lock from Tray 2

  1. Close Tray 2.

Figure : Close Tray 2

  1. Open Tray 3 and Tray 4, and then remove the orange shipping tape and cardboard inserts.

CAUTION:

Make sure that the lock lever (behind Tray 3) on the paper handling accessory is in the locked position.

Figure : Remove the shipping tape and cardboard inserts from Tray 3 and Tray 4

  1. Close Tray 3 and Tray 4.

Figure : Close Tray 3 and Tray 4

  1. Make sure that the lock lever on the paper handling accessory is in the locked position.

Figure : Check the lock lever on the paper handling accessory

Load paper

  1. Open Tray 2.

Figure : Open Tray 2

  1. Adjust the sliding front and side paper guides to the correct paper size.

Figure : Adjust the paper guides

  1. Place the paper in the tray.

Figure : Load paper in the tray

  1. Do not overload the tray. Make sure that the stack of paper fits within the tray and is no higher than the top of the guides.

Figure : Check paper stack height guides

  1. Close the tray.

Figure : Close the tray

Connect the network cable (optional)

If you are connecting to a network, connect the network cable now. If not, skip this step and go to the Connect the power cable and turn on the printer section in this document.

CAUTION: 

Do not connect a USB cable now. If you plan to use a USB cable to connect the printer to the computer, it will be connected during the software installation.

Figure : Connect the network cable

Connect the phone cable for fax (optional)

To use the fax function, connect the supplied phone cable between the fax port on the printer and a phone jack.

NOTE: 

An adapter for the RJ11 phone cable might be required to connect to the phone jack.

Figure : Connect the phone cable for fax

Connect the power cable and turn on the printer

  1. Connect the power cable between the printer and a grounded AC outlet. To prevent damage to the printer, use only the power cable that is provided with the printer.

Figure : Connect the power cable

CAUTION: 

Make sure your power source is adequate for the printer voltage rating. The voltage rating is on the printer label. The printer uses either 100-127 Vac or 220-240 Vac and 50/60 Hz.

  1. Turn the printer power on.

Figure : Press the power button

  1. Wait for 60 seconds before continuing. During this time, if you connected the printer to a network, the network recognizes the printer and assigns an IP address or host name for the printer.
  2. On the control panel, set the language, the date/time format, and the time zone. When the Home screen appears, touch Initial Setup, and enable basic printer functions.

For advanced setup for network-connected printers, enter the printer IP address in the address bar of a Web browser after software installation is complete. To find the IP address, do one of the following:

NOTE:

The steps to find the printer IP address vary depending on the control-panel type. Refer to the table in step 5 to determine your control-panel type.

  • FutureSmart 3: On the printer control panel, touch the Network
  • FutureSmart 4: On the printer control panel, touch the Information icon, and then touch the Network
  1. If the printer will be connected with a USB cable, the software installation process requires that the printer is turned on and in the Ready state. Configure the following setting so the printer wakes from Sleep mode during the software installation process:

NOTE: 

The steps vary according to the type of control panel.

  • . From the Home screen on the printer control panel, scroll to and touch the Administration
  1. Select the General Settings
  2. Touch the Energy Settings / 3. Touch the Wake/Auto On to These Events /4. Touch the All events

FutureSmart 4

By default, printers with FutureSmart 4 will wake from Sleep during the software installation process.

Verify that the printer functions

To verify that the printer functions, follow the steps below.

NOTE: 

The steps vary according to the control panel.


FutureSmart 3

  1. To verify that your printer prints, do the following:
    1. From the Home screen on the printer control panel, scroll to and touch the Administration
    2. Open the following menus:
      1. Reports
      2. Configuration/Status Pages // 3. Touch the Configuration Page item to select it.
    3. Touch the Print button to print the configuration and Jetdirect pages.

NOTE: 

If you plan to use the printer on a network, save these pages. The Jetdirect page contains the printer IP address.

  1. If you connected the printer to a network, find the IP address on the Jetdirect page.
    • . IPv4: If the IP address is 0.0.0.0, or 192.0.0.192, or 169.254.x.x, you must manually configure the IP address. Otherwise, the network configuration was successful.
  1. IPv6: If the IP address begins with “fe80:”, the printer should be able to print. If not, you must manually configure the IP address.

Figure : Jetdirect page

  1. To test the document feeder and the copy function, do the following:
    • . Place the printed configuration page face-up in the document feeder.
  1. From the Home screen on the printer control panel, touch the Start The product copies, and then prints a page.
  1. To test the scanner glass and the copy function, do the following:
    • . Place the printed configuration page face-down on the scanner glass.
  1. From the Home screen on the printer control panel, touch the Start The product scans, and then prints a page.

FutureSmart 4

  1. To verify that the printer prints, do the following:
    1. From the Home screen on the printer control panel, scroll to and select Reports.
    2. Select Configuration/Status Pages. /3. Select Configuration Page. /4. Select Printto print the configuration and Jetdirect pages.
    3. If the printer is connected to a network, find the IP address on the Jetdirect page.
      1. IPv4: If the IP address is 0.0.0.0, or 192.0.0.192, or 169.254.x.x, manually configure the IP address. Otherwise, the network configuration was successful.
      2. IPv6: If the IP address begins with “fe80:”, the printer should be able to print. If not, manually configure the IP address.

Figure : Jetdirect page

  1. To test the document feeder and the copy function, do the following:
    • . Place the printed configuration page face-up in the document feeder.
  1. From the Home screen on the printer control panel, touch Start. The product copies, and then prints a page.
  1. To test the scanner glass and the copy function, do the following:
    • . Place the printed configuration page face-down on the scanner glass.
  1. From the Home screen on the printer control panel, touch Start. The product copies, and then prints a page.

Update the firmware (optional but recommended)

HP regularly updates features that are available in the printer firmware. Update the printer firmware to take advantage of the most current features.

NOTE: 

Check with your network administrator before updating the printer firmware.

Click here for information on updating the printer firmware using a USB flash drive or the Embedded Web Server (EWS).

Links to software installation instructions

After you complete the previous setup steps, you can install the printer software using the printer CD or by downloading the software from the HP Web site.

CAUTION: 

Do not connect a USB cable now. If you plan to use a USB cable to connect the printer to the computer, it will be connected during the software installation.

 

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